UNIV-Administrative Coordinator I-Admin

Full-time Secretaries and Administrative Assistants

Job Description
Summary

The Administrative Coordinator provides administrative support across multiple departments within Engineering and Facilities, ensuring efficient and effective operations. This role supports the Planning, Design, and Construction (PDC), Business Service, and Biomedical Engineering departments by managing daily communications, coordinating schedules, and assisting departmental leaders. It encompasses a range of responsibilities, including procurement management, timekeeping, customer service, and administrative support across diverse functions.
The coordinator plays a key role in procurement by managing requisitions, vendor relationships, purchase orders, and invoice processing using systems like AiM and OurDay. They track expenses, ensure timely payment reconciliation, and respond promptly to customer inquiries, coordinating site visits to address concerns and ensure satisfaction. In collaboration with University Payroll, the Coordinator m...