Personal Assistant

Full-time Other-General

Overview

(What the role is) IMDA is recruiting for a Personal Assistant to provide comprehensive administrative and operational support to Directors and their Divisions.

Responsibilities

• Manage the full spectrum of secretarial duties, including scheduling meetings and managing Directors' calendars
• Assist with expense claims for Directors
• Solicit agenda items from relevant parties within the Divisions so as to prepare and distribute agenda and meeting materials prior to the meeting
• Partner with team members to provide efficient operational support to the Divisions. This includes maintaining an efficient filing system, booking of meeting rooms, raising payments, travel arrangements, budget coordination etc.
• Act as the point-of-contact for new hires in assisting on-boarding logistical preparation as well as for outgoing staff for their exit clearance procedure
• Provide support and logistics arrangement for events/pro...