Location
Ontario, CA, United States
Posted
July 07, 2026
Job Description
Description We are looking for an organized and proactive Executive Assistant to provide high-level support to senior leadership in Ontario, California. This Long-term Contract position is best suited for someone who can manage shifting priorities, maintain smooth daily operations, and contribute effectively within a close-knit office environment. In addition to executive support, this role includes light office coordination tasks that help keep the workplace running efficiently.
Responsibilities:
• Manage complex executive calendars, coordinate appointments, and ensure leadership schedules are organized and up to date.
• Arrange domestic and international travel, including itineraries, transportation, lodging, and any related scheduling details.
• Prepare and reconcile expense reports while maintaining accurate records and timely submissions.
• Support executive meetings by organizing logistics, confirming attendance, and helping materials are ready in advance.
Responsibilities:
• Manage complex executive calendars, coordinate appointments, and ensure leadership schedules are organized and up to date.
• Arrange domestic and international travel, including itineraries, transportation, lodging, and any related scheduling details.
• Prepare and reconcile expense reports while maintaining accurate records and timely submissions.
• Support executive meetings by organizing logistics, confirming attendance, and helping materials are ready in advance.