Emea Executive Secretary

Full-time Administration

Responsibilities
Prepare meeting agendas and supporting materials
Provide on‑site or virtual support during meetings when required
Take notes and track action points upon request
Follow up on straightforward action items to ensure completion
Coordinate domestic and international travel arrangements (flights, accommodation, transport)
Prepare travel itineraries and necessary documentation
Adjust logistics in response to schedule changes
Provide structured day‑to‑day administrative support to the executive
Handle sensitive information with a high level of confidentiality
Support ad hoc administrative and coordination tasks as needed
Manage and maintain the executive’s calendar, including scheduling and coordination of meetings
Resolve scheduling conflicts and ensure optimal time allocation
Support the organization of executive meetings (logistics, invitations, materials)
Block time for priority activities and focus ses...