Administrative Services Coordinator

full-time Secretaries and Administrative Assistants

Job Description

Reporting to the Director of Real Estate and Administrative Services, you will oversee the corporate reception at the head office. You will supervise administrative and real estate activities, as well as general services, to ensure the smooth day-to-day operation of activities.

Key Responsibilities

• Provide in-person and telephone reception, manage access, and maintain the cleanliness of the reception area
• Coordinate the work of archives and mailroom staff, and optimize internal processes
• Monitor service providers (cafeteria, janitorial services) and inspect common areas
• Organize internal events and assist in managing site security
• Support real estate projects and conduct ad hoc analyses (costs, contracts)

Qualifications

Job Requirements

• Demonstrated experience in operations management and customer service
• Intermediate proficiency in Excel and ability to perform budge...