Administrative Assistant 1

Full-time Other-General

Hours of work

Full-time (37.5 hrs/week)

No. of positions

1

What you’ll do

• Maintaining, coordinating and integrating calendar schedules; booking and managing meetings and conference calls logistics; managing correspondence to ensure all items are prioritized and dealt with in a timely manner; maintaining files and providing back up materials prior to all meetings including the retrieval of materials and preparation of agendas; and prioritizing, managing, and communicating deadlines/action items.
• Coordinating the flow of information between the Director, direct reports and extended team; working closely with the CVO (Construction & Vegetation Operations) and Operations Leadership Teams and the Operations Executive Vice President’s Office; following up on outstanding action items; preparing/drafting reports, letters, meeting agendas, and presentation material for distribution; event planning, and logistical support as req...