Admin Support Assistant

Full-time Other-General

Admin Support Assistant – Shipmanagement company

Salary: $3500 max
5 days work week
8.30am - 5.30pm
Location: Anson Road

Job Scope Procurement & Invoice Management

• Manage procurement processes and invoice handling using systems such as SMART PAL and Oracle
• Raise purchase orders (POs) for vessel, technical, and corporate requirements
• Verify invoices against approved POs and liaise with Finance for timely processing
• Coordinate with vendors to resolve billing issues and support vendor onboarding

Travel & Logistics Coordination

• Arrange travel and accommodation for staff and crew, including flights, hotels, and visa applications
• Prepare supporting documents such as Letters of Invitation (LOI) and Guarantee (LOG)
• Ensure all travel-related bookings and documentation are completed accurately and on time

Operational & Administrative Support

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